Managing Payments & VAT

overview of our service

Payment Schedule & Recording Payments: We will help you create a payment schedule that ensures you make staged payments at the correct intervals, never too much in advance. We will also advise you on how to properly record these payments to maintain transparency throughout the project eliminating misunderstandings and avoiding disputes.

VAT Advice: In certain cases, VAT may not be chargeable, or there may be discounts available for your project. We will provide advice on when VAT applies and how to manage it, ensuring you don’t overpay.
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frequently asked questions

  • Why is it important to have a payment schedule?

    A payment schedule ensures that you make payments at key stages of the project and never too much in advance. This protects you from paying for unfinished work and maintains transparency, helping avoid disputes or misunderstandings with the contractor.

  • How do I know when to make payments?

    We will help you create a clear, staged payment schedule that aligns with the progress of your project. Payments are typically tied to specific milestones, ensuring that you pay only after the agreed-upon work is completed.

  • Why shouldn’t I pay in advance?

    Paying too much in advance puts you in a weaker position if issues arise during the build. By paying in stages, you can ensure that the work is being completed to your satisfaction before making further payments, giving you more control over the project.


    We generally never recommend making any payments before a project commences.


  • How can recording payments help prevent disputes?

    Accurately recording payments creates a clear record of what has been paid and for what stage of the project. This helps avoid disagreements with your contractor about what is owed and when, reducing the risk of disputes.

  • When is VAT not chargeable on a project?

    VAT may not be chargeable on certain types of projects, such as new builds, listed buildings, or properties being renovated after being empty for some time. We will assess your specific project and advise whether any VAT exemptions or discounts apply.

  • How can I avoid overpaying VAT?

    We provide expert advice on how VAT applies to your project and will guide you on managing VAT effectively. This includes understanding any exemptions or reductions available, ensuring you don’t overpay for work that should be VAT-exempt.

  • What should I include in a payment schedule?

    A payment schedule should clearly outline the stages of your project, the payments due at each stage, and any retentions to be held back until the project is completed. We’ll help you draft a schedule that ensures fairness and protects your interests.

  • Can you help with VAT refunds or reclaiming VAT?

    Yes, if your project qualifies for VAT reductions or exemptions, we can guide you through the process of dealing with VAT.

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